Helping LMSCs Plan
Relay 2024

Who Should Go

The theme of this year’s Relay is community development. We recommend LMSCs send volunteers interested in growing their local swimming community through social activities, community service, and unique swimming events. We also recommend sending a mix of tenured and new volunteers, with at least one long-time volunteer, one volunteer who runs an event, and one volunteer who has never participated in a USMS national-level meeting. 

Eligibility

LMSCs will be funded based on the number of attendees they're entitled, determined by 2023 membership.

• LMSC attendee entitlements for Relay 2024.

• Please complete the Relay 2024 Group Registration Form and send it to Volunteer Services for the attendees representing your LMSC by September 13, 2024. 

Automatic Attendees- The following national volunteer positions receive automatic attendee status, and do not count toward LMSC entitlements:

• Members of the Board of Directors;

• and all members of the LMSC Development Committee

What if attendees want to spend extra nights? Attendees may extend their trip before or after Relay at the full negotiated room rate (based on availability), and would be responsible for the additional nights at their own expense.  

What if more attendees want to come?

• An LMSC may choose to bring more participants but must fund the entire cost for additional attendees.

• Attendees may also choose to pay to participate.

• Contact Volunteer Services for more information on total cost for additional attendees.

Hotel Reservations and Rooming

USMS will be making all hotel reservations for those attending Relay. We're asking LMSCs to make reasonable efforts to submit roommate preferences that have already confirmed they are comfortable sharing a room. If an attendee feels comfortable sharing a room and is in need of a roommate, the National Office will help assist in pairing suitable roommates.

Please complete the Relay 2024 LMSC Group Registration Form, which includes the following information, and submit to Volunteer Services for the attendees representing your LMSC:

1. Full name;

2. email address;

3. the type of room requested (double/double or private room);

4. roommate preference (if applicable);

5. Check in/out dates;

6. food allergies;

7. other details.

Requests must be submitted by September 13, 2024 to guarantee a hotel reservation. Requests received after this date may be subject to additional fees.  

Expense Responsibilities

LMSC

• $325 registration fee for each attendee attending

  • USMS will bill the LMSC for the total in the monthly financial statements. Please complete the Relay 2024 LMSC Group Registration Form and send it to Volunteer Services for the delegates representing your LMSC by September 13, 2024. 

• Airline or mileage travel cost for attendee(s) to travel to Relay

• Meals while in transit to and from Relay

• Home airport transportation or parking (the hotel is a short distance from the main terminal, so no transportation will be needed in Houston)

• Other incidentals

USMS

• ½ of hotel cost for two nights (i.e., no cost for those who share a room, but attendees who request a private room will be responsible for the balance)

• The following meals will be provided:

  • Dinner on Friday night;

  • breakfast, lunch, and dinner on Saturday;

  • and breakfast on Sunday